Privacy Policy

MW Visuals Ltd Privacy Policy

You may browse and access information contained within this website without providing any personal information. Where you voluntarily provide personal information, we will only use that information to communicate with you regarding our services. Users may be asked for, as appropriate, name, email address and phone number. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain site related activities.

Subject to applicable laws, we may monitor and record your emails, text messages, social media messages and other communications in relation to MW Visuals Ltd dealings with you.

MW Visuals Ltd complies with the GDPR policy and respects your rights to have access to your personal data, or to have it erased or corrected if it is inaccurate.

HOW WE USE COLLECTED INFORMATION

MW Visuals Ltd will only use your personal data as necessary to perform our contract with you and as necessary for accounting, managing and auditing our business operations.

HOW WE PROTECT YOUR INFORMATION

All photos or recordings, and other personal data will be kept securely to protect against unauthorized access, alteration, disclosure or destruction of your personal information. We archive our media recordings (photos and video, including audio) so that we can update your projects by reusing existing relevant assets, rather than reshooting everything from scratch each time. If this is not required please inform us and we will disposed of them securely when the project is finished.

SHARING YOUR PERSONAL INFORMATION

We will not sell, or allow third parties access to your information.

We may disclose your personal information if we are required by law to do so or if you violate our Terms and Conditions. Subject to applicable data protection law, MW Visuals Ltd may share your personal data with sub-contractors and other persons who help us provide a service to you, legal and other professional advisors, Government bodies and agencies in the UK and overseas, or anyone else where you have given your consent or as required by law.

 

PHOTOGRAPHY AND FILMING

Images of individuals, whether in still photographs or video images, will often be caught by the definition of personal data in the Data Protection Act 1998. In many cases consent from the individuals will need to be obtained in order to process (capture and use) the images fairly and lawfully.

Consent will be obtained from people whose image is the focus of the photograph or film.

 

PHOTOGRAPHY AND FILMING IN PUBLIC AREAS OR AT EVENTS

When filming in public areas or a large group of people it is not necessary to get the consent of people whose image is captured incidentally in the background.

MW Visuals Ltd will display a warning notice to flag up that photography or filming is going to be taking place so that any individuals who wish to opt out may leave or move to an area where they will not be filmed.

 

WITHDRAWING CONSENT

 

An individual captured in an image can withdraw their consent even after having signed the consent form. Any such withdrawal should be in writing.

Once consent is withdrawn, MW Visuals Ltd cannot use the relevant images again, but it will not normally be possible to recall the media productions in which their image has already appeared.

 

COPYRIGHT ASSETS

Photographs, film, sound recordings and still images are all protected by copyright. MW Visuals Ltd is the owner of copyright in recordings it makes but our clients own copyright in their scholarly output and this includes the underlying presentation materials (such as PowerPoint slides) and the content of their dialogue (when fixed by a recording). MW Visuals Ltd has the automatic right to use those copyright works for its legitimate purposes.  You must ensure that any third party material captured in the course of filming or taking photographs does not breach copyright, by being satisfied that MW Visuals Ltd is permitted to use such material for this purpose.

 

CHANGES TO THIS PRIVACY POLICY

MW Visuals Ltd has the discretion to update this privacy policy at any time. We encourage clients to frequently check this page for any changes to stay informed about how we are helping to protect the personal information collected. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

 

CONTACTING MW VISUALS

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with MW Visuals Ltd, please contact us.

WEBSITE COMMENTS, COOKIES AND ANALYTICS

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

MEDIA

 

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

COOKIES

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

EMBEDDED CONTENT FROM OTHER WEBSITES

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

ANALYTICS

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

WHAT RIGHTS YOU HAVE OVER YOUR DATA

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

WHERE WE SEND YOUR DATA

Visitor comments may be checked through an automated spam detection service.